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Document automation services to unlock value and improve output

Documents are at the heart of commercial processes, but can be a dreadfull resource drain if left to be managed manually. With document automation, you can create and update docs and instantly extract data.

We've helped more than 975 customers worldwide

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Buried in documents and drowning in data entry?

It’s a common problem. Maybe you’ve tried basic OCR tools, but they keep breaking on unstable layouts or unstructured formats. Maybe you're stuck in a loop of copy-paste and slow, error-prone workflows. That’s where flowmondo comes in as a leading OCR processing expert. We go beyond standard OCR by combining advanced extraction methods and robust error handling to convert your documents into clean, structured, and usable data.

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Manual data entry

Staff waste hours copying text from invoices, forms, or scanned documents, introducing errors and delays.

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Accurate, automated extraction

OCR captures and processes document data in seconds, cutting down manual work and ensuring consistency.

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Disconnected documents

Important information lives in PDFs, scans, or physical paperwork: hard to search, harder to use.

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Searchable, structured data

OCR turns unstructured content into usable, queryable fields, ready for dashboards, reports, and action.

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Bottlenecks in business processes

Manual document handling slows down approvals, processing, and client delivery.

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Streamlined document workflows

With OCR integrated into your systems, documents move automatically, triggering next steps without human delays.

Why is document automation so important?

Trends driving the demand for faster, smarter document automation at scale.

96
%

Reduction in processing time thanks to OCR solutions

McKinsey
50
%

Boost in productivity due to increased processing speeds

RDI
99
%

Quality of OCR-corrected text

ACM Digital Library
78
%

Contribution of the B2B segment to the OCR market

Straits Research
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We’ve transformed document workflows for sectors like yours

Upgrade your technical services operations by turning slow, manual document handling into fast, accurate workflows powered by advanced OCR and smart extraction.

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Plus so much more
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Our approach to your OCR processing

Our team knows how to handle complex, messy documents across industries. From high-volume forms to unstructured scans, we build OCR solutions that extract, clean, and connect your data: fast, accurately, and ready for action.

Digital
Paper to Power, Pronto

Your OCR partner should turn paper piles into digital assets fast without the friction, frustration, or long lead times.

Reliable
Any File, Any Time

From PDFs to handwritten notes, your provider should process diverse formats reliably, delivering clean, structured data you can use.

Embedded
Workflows That Zip

OCR shouldn't be a bolt-on. The right partner will embed it into your workflow, speeding up tasks and removing manual drag.

Accuracy
Spot-On Precision

Your OCR solution should extract data with detail and accuracy, no missed fields, no guesswork, no blurry scan drama.

Bridge
Legacy Lifesaver

A strong OCR partner bridges the gap where APIs don’t exist, helping you modernise outdated systems without costly overhauls.

Secure
Fortress-Grade Security

Your provider should treat your digitised documents with enterprise-level protection, keeping sensitive data safe, always.

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Leading the future of document intelligence

We’re on a bold mission to become the #1 OCR and document processing partner across every major automation and data platform.
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Key tools used in our document automation solutions

Our OCR solutions run on trusted platforms and tools designed to handle messy formats, unstructured inputs, and tricky templates. Here's a glimpse at the tools we use to turn documents into clean, usable data.

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n8n

n8n.io empowers you to automate workflows with flexibility and control. While n8n.io offers robust native automation features, our expert team at Flowmondo can enhance your automation strategies by creating custom integrations and no-code solutions. Unlock the full potential of n8n.io to streamline your business processes and boost efficiency.

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Make

Unlock the full potential of Make.com with our bespoke integration solutions. While Make.com offers robust automation features, our custom integrations extend its capabilities, seamlessly connecting it to your existing tools and workflows. Achieve greater efficiency and tailor your automation processes to meet your unique business needs.

Interested in our toolkit?

Wondering what powers our document automation solutions? We believe in full transparency about our tech stack. From the platforms we use to the frameworks we build on.

View our tools
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Produce documents with data from across your tech stack

Automating document workflows is a sure way to enhance your customer and employee experience by eliminating human-error introduced by re-keying data between systems. Not only does it improve morale, it leads to better commercial outcomes too.

Xero
Xero

Xero is a leading cloud-based accounting software trusted by businesses worldwide. With robust features for invoicing, expense tracking, and financial reporting, Xero simplifies your financial management. Integrating Xero with your other business applications unlocks automated workflows, accurate data synchronization, and enhanced financial insights to drive your business forward.

QuickBooks
QuickBooks

QuickBooks Online is a leading accounting solution that helps businesses manage their finances with ease. By integrating QuickBooks Online with other tools, you can automate your financial workflows, synchronize data, and gain deeper insights into your business performance. At flowmondo, we specialise in creating custom integrations tailored to your specific requirements, enabling you to optimise your accounting processes and drive efficiency.

Expert services for simple and powerful OCR

From the initial call to full deployment, we streamline every step. Our OCR processing solutions are designed to integrate quickly, minimise errors, and turn documents into data without delays or complexity.

Analyse
Distill what matters the most
Uncover and assess your workflows, tools, and blockers to pinpoint high-impact opportunities.
Design
Architect an effective design
Design a solution to align with your goals, and a clear path to quick wins and sustainable success.
Implement
Develop your custom solution
Deliver clean, reliable tech solutions built to perform: efficient, functional, and future-ready.
Empower
Equip your people for success
Train and empower your team to adopt, manage and extend your solution for sustainable success.
Maintain
Adapt and optimise your systems
Optimise and adapt your systems to evolve with your needs with minimal impact or delay.
Monitor
Catch and solve issues quickly
Monitor your systems to track performance, spot issues, and fix them fast to avoid disruption.
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The flowmondo difference

At flowmondo, we do more than deliver working systems. We build lasting partnerships. Here’s what makes our work stand out across every project and platform.

speed
Fast

We deliver solutions swiftly and iteratively to slash your time to value and get you moving faster.

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Friendly

Our team brings a collaborative, approachable style, making complex feel simple and stress-free.

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Focused

We won’t over engineer a solution and overwhelm you with complexity. We stay on point with you in control.

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Flexible

From start to finish, we adapt to your goals, timeline, and constraints with dynamism that maximises your agility.

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Forthright

We’ve eliminated jargon and explain everything simply and transparently so you’re always in the loop.

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Future-Proof

We don’t disappear after deployment. We can – and would love to – monitor, support and optimise your technology long-term.

It's easy to get started

From discovery call to implementation in days, not months.

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Book a call

It all starts with a quick and friendly conversation.

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Speak with experts

On the call you'll speak with one of our OCR experts who will analyse your challenges and craft a personalised roadmap.

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It's go time

Deploy your OCR solution with hands-on guidance and ongoing support to ensure smooth adoption and measurable results for your team.

Other areas of expertise

With best-in-class tools in pragmatic and experienced hands, we build and optimise your solution faster than most could scope it.

Software Integration
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Software Integration

Unify Your Software

Sync your software to eliminate silos and boost productivity. Seamless integrations deliver real-time data flow, streamlined workflows, and scalable solutions, freeing you from manual workarounds and enhancing decision-making.

Process Automation
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Process Automation

Banish Busywork

Automate repetitive tasks to save time and reduce errors. Scalable workflows across all of your tools, streamlining operations and empowering your team to focus on high-value work with effortless efficiency.

AI Integration
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AI Integration

Harness AI Power

Embed AI into your workflows for sharper decisions and exponential output. Systematic AI integration delivers consistent, scalable results, enhancing productivity whilst centralising governance and optimisation efforts.

Data Strategy
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Data Strategy

Master your data

Centralise, clean and enrich your data to fuel your people, automations and AI agent force. Scalable data strategies ensure secure, real-time access, integrating with your systems to drive smarter decisions and operational clarity.

Nocode Development
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Nocode Development

Build custom apps faster

Create custom tools without coding, replacing spreadsheets with scalable apps. Rapid, flexible and scalable solutions integrate with your tech stack, streamline processes and accelerating productivity with ease.

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Document Automation

Streamline Your Docs

Automate document creation and extraction. Generate custom docs and extract data from scans, cutting admin time, boosting accuracy, and integrating doc flows with your systems for seamless output.

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Secure, reliable, and compliant. Always.

Confidentiality and your data security are central to our ways of working

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Security Governance

We ensure a robust security governance framework by implementing strict access controls and continuous monitoring to protect data integrity and maintain regulatory adherence.

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Identity and Access Management

We use multi-factor authentication and secure API authentication when necessary to make sure only authorised users access private data.

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Security protocols
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Data Privacy and Compliance

Adhering to GDPR and using industry best practices, we ensure secure data handling and user control over confidential information.

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Data and User Visibility

Through real-time monitoring, we make sure you always know what’s happening on your accounts, from which apps are connected, to how well your automation is performing.

Frequently asked questions

Everything you need to know about document automation.

Still have questions?

Not a problem, our team of experienced document automation experts are at hand to answer any questions you might have.

What are the security and compliance features of your document automation?
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We use platforms that meet high security and compliance standards, including encryption, access controls, and audit logs. Our technology partners maintain recognised credentials such as GDPR and HIPAA readiness, providing a secure foundation for your document data.

Can document automation be integrated with our existing business applications and workflows?
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Absolutely. We design document automation solutions, including OCR, generation, routing, and even printing, to plug directly into your existing systems. Whether you’re working with legacy software, spreadsheets, or modern platforms like Zapier, Airtable, Make, or Xano, we ensure data flows smoothly across your stack with minimal disruption. It’s about making your current tools smarter, not replacing them.

How fast can OCR process documents to capture/extract data?
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Processing times typically range from a few seconds to several minutes, depending on document volume and complexity. We offer both real-time and batch-processing options to suit operational needs without introducing delays.

What types of documents and formats does your OCR solution support?
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Our OCR solutions support a wide range of formats, including PDFs, DOCX files, scanned images, and handwritten documents. Whether the input is digital or paper-based, we configure our systems to handle varied layouts and quality levels with consistent accuracy.

How does document automation help extract more value from documents?
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Beyond speed and accuracy, document automation unlocks deeper value by breaking down documents into structured data. Using OCR and logic-based parsing, we isolate key data points (such as dates, codes, quantities, or compliance fields) that can be stored, analysed, and reused across your systems. This "atomised" data becomes the foundation for reporting, business intelligence, and future AI capabilities like predictive analytics or dynamic document generation.

For which sectors can you provide document automation?
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We provide document automation solutions for engineering consultancies, technical service providers, and industrial firms. In engineering, this includes extracting data from technical drawings, specifications, and compliance documentation. For technical service providers, we help digitise job sheets, maintenance records, safety checklists, and client forms. In the industrial sector, our solutions support the processing of purchase orders, inventory records, delivery notes, and quality control documents. Each implementation is tailored to the specific document types and operational workflows of the business, ensuring accurate, structured, and usable data.

What business challenges does document automation address?
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Document automation addresses the operational inefficiencies caused by manual document creation, disjointed systems, and paper-intensive workflows. It reduces time spent on repetitive tasks, improves accuracy, speeds up approvals, and ensures every document, from forms to reports, is created, routed, and stored with precision and consistency.

Why do businesses invest in document automation?
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Managing documents manually is slow, error-prone, and hard to scale. Document automation helps businesses extract, generate, and route documents faster, reducing admin time, improving accuracy, and ensuring the right information reaches the right people without delays.

Do you offer Airtable training or consulting for our internal team?
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Yes. Whether you need help getting started or want to level up your team’s skills, we offer Airtable training and consulting tailored to your workflows and use cases.

Start saving hours on document processing

Join 975+ businesses saving 20+ hours weekly with proven automation systems.