Document automation services to unlock value and improve output
Documents are at the heart of commercial processes, but can be a dreadfull resource drain if left to be managed manually. With document automation, you can create and update docs and instantly extract data.
We've helped more than 975 customers worldwide
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Buried in documents and drowning in data entry?
It’s a common problem. Maybe you’ve tried basic OCR tools, but they keep breaking on unstable layouts or unstructured formats. Maybe you're stuck in a loop of copy-paste and slow, error-prone workflows. That’s where flowmondo comes in as a leading OCR processing expert. We go beyond standard OCR by combining advanced extraction methods and robust error handling to convert your documents into clean, structured, and usable data.
Staff waste hours copying text from invoices, forms, or scanned documents, introducing errors and delays.
OCR captures and processes document data in seconds, cutting down manual work and ensuring consistency.
Important information lives in PDFs, scans, or physical paperwork: hard to search, harder to use.
OCR turns unstructured content into usable, queryable fields, ready for dashboards, reports, and action.
Manual document handling slows down approvals, processing, and client delivery.
With OCR integrated into your systems, documents move automatically, triggering next steps without human delays.
Why is document automation so important?
Trends driving the demand for faster, smarter document automation at scale.
We’ve transformed document workflows for sectors like yours
Upgrade your technical services operations by turning slow, manual document handling into fast, accurate workflows powered by advanced OCR and smart extraction.
Our approach to your OCR processing
Our team knows how to handle complex, messy documents across industries. From high-volume forms to unstructured scans, we build OCR solutions that extract, clean, and connect your data: fast, accurately, and ready for action.
Leading the future of document intelligence
Key tools used in our document automation solutions
Our OCR solutions run on trusted platforms and tools designed to handle messy formats, unstructured inputs, and tricky templates. Here's a glimpse at the tools we use to turn documents into clean, usable data.
n8n.io empowers you to automate workflows with flexibility and control. While n8n.io offers robust native automation features, our expert team at Flowmondo can enhance your automation strategies by creating custom integrations and no-code solutions. Unlock the full potential of n8n.io to streamline your business processes and boost efficiency.
Unlock the full potential of Make.com with our bespoke integration solutions. While Make.com offers robust automation features, our custom integrations extend its capabilities, seamlessly connecting it to your existing tools and workflows. Achieve greater efficiency and tailor your automation processes to meet your unique business needs.
Interested in our toolkit?
Wondering what powers our document automation solutions? We believe in full transparency about our tech stack. From the platforms we use to the frameworks we build on.
Produce documents with data from across your tech stack
Automating document workflows is a sure way to enhance your customer and employee experience by eliminating human-error introduced by re-keying data between systems. Not only does it improve morale, it leads to better commercial outcomes too.
Microsoft 365 is the backbone of your organisation's productivity and collaboration. While its native features are robust, integrating it with other tools can unlock even greater efficiency and streamlined workflows. Whether you're looking to automate tasks, synchronise data, or create custom solutions, our expert team specialises in enhancing Microsoft 365’s capabilities to drive your business forward.
Google Docs is built for collaboration—but with automation, it becomes a dynamic tool for generating, updating, and managing content at scale. Integrate Docs with your tech stack to turn manual work into smart workflows.
Microsoft Excel is an essential tool for data management, analysis, and visualization in businesses of all sizes. While Excel offers robust features on its own, integrating it with other applications can significantly enhance its functionality. At flowmondo, we specialize in connecting Excel with platforms like Zapier and Make.com, as well as developing custom API integrations to automate your workflows, streamline data processes, and drive more informed business decisions.
Google offers a comprehensive suite of tools that power your digital operations. By integrating Google with other platforms through Zapier, Make.com, or custom APIs, you can automate complex workflows, synchronize data effortlessly, and unlock new levels of efficiency and collaboration within your organisation.
Gravity Forms is a powerful tool for creating dynamic forms on your website. While it offers robust native features, integrating it with other applications can unlock advanced automation and data management capabilities. At flowmondo, we specialise in connecting Gravity Forms with your existing tools using Zapier, Make.com, or custom API integrations, ensuring your forms work smarter and more efficiently.
Salesloft transforms your sales engagement with robust automation and analytics. By integrating Salesloft with your other business tools, you can create streamlined workflows, enhance data accuracy, and drive better sales outcomes effortlessly.
Transform your project management with Trello, a versatile tool that helps teams organise tasks and collaborate efficiently. By integrating Trello with your existing software ecosystem, you can automate repetitive tasks, ensure data consistency, and unlock powerful workflows tailored to your unique business needs. Enhance your productivity and keep your projects on track with our expert integration services.
Teamwork is a comprehensive project and task management solution that empowers teams to collaborate effectively and deliver projects on time. By integrating Teamwork with your existing software ecosystem, you can automate workflows, enhance data consistency, and drive greater efficiency across your organisation.
Zendesk Sell is a powerful CRM designed to boost your sales team's productivity and streamline customer relationships. By integrating Zendesk Sell with your existing tools, you can automate workflows, ensure data consistency, and gain deeper insights into your sales pipeline. Our bespoke integration solutions go beyond native features, enabling your business to operate more efficiently and effectively.
Xero is a leading cloud-based accounting software trusted by businesses worldwide. With robust features for invoicing, expense tracking, and financial reporting, Xero simplifies your financial management. Integrating Xero with your other business applications unlocks automated workflows, accurate data synchronization, and enhanced financial insights to drive your business forward.
Salesforce stands as a leading CRM platform, empowering businesses to manage their sales, customer service, and marketing efforts effectively. By integrating Salesforce with your existing tools and systems, you can unlock advanced automation, enhance data flow, and achieve greater operational efficiency, driving your business forward.
QuickBooks Online is a leading accounting solution that helps businesses manage their finances with ease. By integrating QuickBooks Online with other tools, you can automate your financial workflows, synchronize data, and gain deeper insights into your business performance. At flowmondo, we specialise in creating custom integrations tailored to your specific requirements, enabling you to optimise your accounting processes and drive efficiency.
HubSpot is the core of your sales and marketing operations, offering robust built-in automation and CRM tools. By integrating HubSpot with your broader technology ecosystem, you unlock advanced workflows, improve data flow, and achieve exceptional results that delight your team and customers alike.
ClickUp is the ultimate project and task management platform your team relies on. With its powerful built-in tools for collaboration, automation, and productivity, ClickUp already drives your projects forward. By integrating ClickUp with your other business tools, you can unlock enhanced workflows, seamless data synchronization, and improved team efficiency that take your project management to the next level.
Expert services for simple and powerful OCR
From the initial call to full deployment, we streamline every step. Our OCR processing solutions are designed to integrate quickly, minimise errors, and turn documents into data without delays or complexity.
The flowmondo difference
At flowmondo, we do more than deliver working systems. We build lasting partnerships. Here’s what makes our work stand out across every project and platform.
We deliver solutions swiftly and iteratively to slash your time to value and get you moving faster.
Our team brings a collaborative, approachable style, making complex feel simple and stress-free.
We won’t over engineer a solution and overwhelm you with complexity. We stay on point with you in control.
From start to finish, we adapt to your goals, timeline, and constraints with dynamism that maximises your agility.
We’ve eliminated jargon and explain everything simply and transparently so you’re always in the loop.
We don’t disappear after deployment. We can – and would love to – monitor, support and optimise your technology long-term.
It's easy to get started
From discovery call to implementation in days, not months.
Book a call
It all starts with a quick and friendly conversation.
Speak with experts
On the call you'll speak with one of our OCR experts who will analyse your challenges and craft a personalised roadmap.
It's go time
Deploy your OCR solution with hands-on guidance and ongoing support to ensure smooth adoption and measurable results for your team.
Other areas of expertise
With best-in-class tools in pragmatic and experienced hands, we build and optimise your solution faster than most could scope it.
Unify Your Software
Sync your software to eliminate silos and boost productivity. Seamless integrations deliver real-time data flow, streamlined workflows, and scalable solutions, freeing you from manual workarounds and enhancing decision-making.
Banish Busywork
Automate repetitive tasks to save time and reduce errors. Scalable workflows across all of your tools, streamlining operations and empowering your team to focus on high-value work with effortless efficiency.
Harness AI Power
Embed AI into your workflows for sharper decisions and exponential output. Systematic AI integration delivers consistent, scalable results, enhancing productivity whilst centralising governance and optimisation efforts.
Master your data
Centralise, clean and enrich your data to fuel your people, automations and AI agent force. Scalable data strategies ensure secure, real-time access, integrating with your systems to drive smarter decisions and operational clarity.
Build custom apps faster
Create custom tools without coding, replacing spreadsheets with scalable apps. Rapid, flexible and scalable solutions integrate with your tech stack, streamline processes and accelerating productivity with ease.
Streamline Your Docs
Automate document creation and extraction. Generate custom docs and extract data from scans, cutting admin time, boosting accuracy, and integrating doc flows with your systems for seamless output.
Secure, reliable, and compliant. Always.
Confidentiality and your data security are central to our ways of working
We ensure a robust security governance framework by implementing strict access controls and continuous monitoring to protect data integrity and maintain regulatory adherence.
We use multi-factor authentication and secure API authentication when necessary to make sure only authorised users access private data.
Adhering to GDPR and using industry best practices, we ensure secure data handling and user control over confidential information.
Through real-time monitoring, we make sure you always know what’s happening on your accounts, from which apps are connected, to how well your automation is performing.
Frequently asked questions
What you need to know about our document automation expertise.
Still have questions?
Not a problem, our team of experienced document automation experts are at hand to answer any questions you might have.
We use platforms that meet high security and compliance standards, including encryption, access controls, and audit logs. Our technology partners maintain recognised credentials such as GDPR and HIPAA readiness, providing a secure foundation for your document data.
Absolutely. We design document automation solutions, including OCR, generation, routing, and even printing, to plug directly into your existing systems. Whether you’re working with legacy software, spreadsheets, or modern platforms like Zapier, Airtable, Make, or Xano, we ensure data flows smoothly across your stack with minimal disruption. It’s about making your current tools smarter, not replacing them.
Processing times typically range from a few seconds to several minutes, depending on document volume and complexity. We offer both real-time and batch-processing options to suit operational needs without introducing delays.
Our OCR solutions support a wide range of formats, including PDFs, DOCX files, scanned images, and handwritten documents. Whether the input is digital or paper-based, we configure our systems to handle varied layouts and quality levels with consistent accuracy.
Beyond speed and accuracy, document automation unlocks deeper value by breaking down documents into structured data. Using OCR and logic-based parsing, we isolate key data points (such as dates, codes, quantities, or compliance fields) that can be stored, analysed, and reused across your systems. This "atomised" data becomes the foundation for reporting, business intelligence, and future AI capabilities like predictive analytics or dynamic document generation.
We provide document automation solutions for engineering consultancies, technical service providers, and industrial firms. In engineering, this includes extracting data from technical drawings, specifications, and compliance documentation. For technical service providers, we help digitise job sheets, maintenance records, safety checklists, and client forms. In the industrial sector, our solutions support the processing of purchase orders, inventory records, delivery notes, and quality control documents. Each implementation is tailored to the specific document types and operational workflows of the business, ensuring accurate, structured, and usable data.
Document automation addresses the operational inefficiencies caused by manual document creation, disjointed systems, and paper-intensive workflows. It reduces time spent on repetitive tasks, improves accuracy, speeds up approvals, and ensures every document, from forms to reports, is created, routed, and stored with precision and consistency.
Managing documents manually is slow, error-prone, and hard to scale. Document automation helps businesses extract, generate, and route documents faster, reducing admin time, improving accuracy, and ensuring the right information reaches the right people without delays.
Yes. Whether you need help getting started or want to level up your team’s skills, we offer Airtable training and consulting tailored to your workflows and use cases.
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